All you need to know about managing billing information, VAT rules, and managing single or multiple forests
This article discusses the following;
1. Adding or editing your billing information
2. Managing multiple billing accounts
1. Adding or editing your billing details
If you are a Company Forest owner, you should complete your billing details before placing a planting order.
Accessing your billing section
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Go to the upper right corner user menu, go to My Account, and select the Billing section
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Alternatively, you can access it directly through this link.
In this section, you will:
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Find all your invoices and receipts.
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Edit your billing details by clicking on the ´Billing´ tab.
Editable billing information:
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Company name and address
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Ensure that the address entered matches your company’s official billing address.
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Value-Added Tax (VAT) number
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Review our VAT application rules, at the end of this article, to determine whether you will be subject to VAT.
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Enter your VAT number so it can be included in your invoices.
Important notes:
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If your company operates in multiple locations with different VAT numbers, contact us to request our Mother Forest tool.
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For European companies with an intra-community VAT number, ensure it is entered before making payments to avoid VAT charges.
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Phone number and email
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Provide accurate contact details for billing queries or payment reminders.
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Once you’ve entered all the required information, click Save to complete the process.
2. Managing multiple billing accounts
For multinational companies wishing to have a unified forest with separate local billing accounts, follow these steps:
Initial setup
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Create one forest per country branch. For example, if your company operates in France, Spain, and Germany:
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Register three separate company accounts (one per country) using different email addresses.
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Create an additional global forest to represent all branches combined.
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Personalize each local forest with the appropriate billing information.
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Inform your Forest Success Manager about the multiple forests. They will ensure your global forest displays the sum of all trees purchased by each local forest.
Ongoing process
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Make credit purchases directly within the appropriate local forest.
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If paying by bank transfer, specify which local forest the payment is intended for.
The result
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Local forests will display trees planted in their respective regions.
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Invoices will be specific to each local subsidiary.
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The global forest will showcase all trees combined.
If you have any questions or special requests, please contact us for assistance.
3. VAT application rules
Whether you are a Citizen or a Company sponsor, VAT may apply depending on your location.
VAT rules table
Your location |
Citizens |
Companies without intra-community VAT number |
Companies with intra-community VAT number |
---|---|---|---|
|
|
21% VAT charge (except for Canarias, Ceuta, and Melilla-based businesses) |
21% VAT charge (except for Canarias, Ceuta, and Melilla-based businesses) |
European Union |
21% |
21% VAT charge |
No VAT |
United Kingdom |
21% |
No VAT |
No VAT |
All other countries |
21% |
No VAT |
No VAT |
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Add your VAT number in the format: [Country Code][VAT Number] (e.g., ESB1234567 for Spain).
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Verify your VAT number via the European Commission’s VAT Information Exchange System.
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Save your VAT number in your account details, regardless of its status (valid or invalid intra-community).
Need assistance?
If you’re unsure whether your sponsorship will incur a VAT charge, contact us via our support chat.